Before the start of the event, all competitors’ names, addresses (county), cars, and classes are entered into the central results server system. This information is now usually imported directly from the Rally Event Manager. If your club is not using my Rally Event Manager or EVO online entries, we ask for the entry list (including reserves) to be sent by email around 1 week prior to the rally, preferably as a spreadsheet, so that we may import into a limited Event Manager database for our own use. If you are using Rally Event Manager, or the EVO online entries system, we will import the starters directly from the database once document scrutiny is complete – this is virtually instantaneous.
The system works by collecting all times – controls, service in/out, arrivals, stage starts, and stage finishes. It is a “time of day” entry system; although pre-calculated stage times and road penalties can be entered, we almost never work this way as the “time of day” system is far more flexible and reliable. Stage times, imposition of bogey times, and road penalties are all calculated and accumulated automatically.
“Perm times” can be set up, for individual competitors, or for everyone, in the case of delays which are not to be penalised, or where cars are being called into a control early without penalties.
In the event of a stage interruption, the system can generate a report showing start, finish, and stage times to help in assigning a “scratch” time. This “scratch” time can then be allocated to those competitors affected just by identifying the start times for those competitors who get it. Multiple stage interruptions can be handled just as easily.
Once times have been collected, all competitors are classified, and the results produced. We can produce results in an “interim” format, showing previous total carried, section stage times, section road penalties, total, position, and class position. There is a different format (usually used at the end of the event) which just shows total time, and positions. Detailed stage times (including non-finishers), and a detailed analysis of road penalties, are also produced. Results can be updated directly to our website as the event is running, provided we have an internet connection.
After the results are final, we can produce an “awards list”, detailing class and overall awards for prize-giving. We can also include “special” awards, if we have eligibility lists, but this is often difficult as no-one ever really seems to know just who is eligible for what! If you are using our Event Manager, and the appropriate details have been collected, then determining eligibility for special awards is generally much easier. If we do not have eligibility in advance, then we cannot include these special awards, they must be determined manually by the event secretary or other person.